Practice Policies

Confidentiality & Medical Records

Locked blue folderThe practice complies with data protection and access to medical records legislation. Identifiable information about you will be shared with others in the following circumstances:

  • To provide further medical treatment for you e.g. from district nurses and hospital services.
  • To help you get other services e.g. from the social work department. This requires your consent.
  • When we have a duty to others e.g. in child protection cases anonymised patient information will also be used at local and national level to help the Health Board and Government plan services e.g. for diabetic care.

If you do not wish anonymous information about you to be used in such a way, please let us know.

Reception and administration staff require access to your medical records in order to do their jobs. These members of staff are bound by the same rules of confidentiality as the medical staff.

Freedom of Information

Information about the General Practioners and the practice required for disclosure under this act can be made available to the public. All requests for such information should be made to the practice manager.

Access to Records

In accordance with the Data Protection Act 1998 and Access to Health Records Act, patients may request to see their medical records. Such requests should be made through the practice manager and may be subject to an administration charge. No information will be released without the patient consent unless we are legally obliged to do so.


Customer service formWe make every effort to give the best service possible to everyone who attends our practice.

However, we are aware that things can go wrong resulting in a patient feeling that they have a genuine cause for complaint. If this is so, we would wish for the matter to be settled as quickly, and as amicably, as possible.

To pursue a complaint please contact the practice manager who will deal with your concerns appropriately. Further written information is available regarding the complaints procedure from reception.

Violence Policy

The NHS operate a zero tolerance policy with regard to violence and abuse and the practice has the right to remove violent patients from the list with immediate effect in order to safeguard practice staff, patients and other persons. Violence in this context includes actual or threatened physical violence or verbal abuse which leads to fear for a person’s safety. In this situation we will notify the patient in writing of their removal from the list and record in the patient’s medical records the fact of the removal and the circumstances leading to it.

The following are available from the practice.    Please ask at reception

  • The NHS and You - what you can expect from us what we expect from you
  • Confidentiality - it's your right: how the NHS protects your personal information
  • How to see your health records
  • Making a complaint about the NHS
  • Consent - it's your decision;how you should be involved in decisions about your healthcare and treatment
  • Consent - your rights (a guide for children and young people under 16)
Leaflets can also be viewed and download fromthe web on

The leaflets, produced for the Scottish Executive Health Department (SEHD) by Health Rights Information Scotland, are designed to support patients in relation to patient rights.

Data Protection Act Confidentiality Statement

In order to comply with the Data Protection Act and the strict rules of confidentiality we are unable to leave messages on answerphones / with other members of your family who answer the telephone.

We are sure you appreciate that this is to safeguard your confidentiality and while you may find this to be unhelpful we must do this to comply with legislation.  We are also unable to give results / information to a third party.

Please note, the practice has the facility to record all incoming and outgoing calls.  Your call may be recorded for training and quality purposes.

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